I was having a discussion with a learner this morning about the difference between Service Requests and Standard Changes. This learner's organization publishes a list of standard services that users can request via a self-help tool. The Service Request is routed to the Service Desk. The Service Desk reviews the request. If appropriate, the Service Request may be fulfilled by applying a Standard Change that has been pre-authorized by the Change Enablement practice. By definition, a Standard Change is a low-risk, pre-authorized change that is well understood and fully documented, and which can be implemented without needing additional authorization. Standard Changes must be recorded, possibly as a Service Request. However, each individual change does not require operational oversight by a change authority. ‘Pre-authorized’ means that the procedure for making the standard change has undergone a full risk assessment and authorization. These risk assessment and authorization steps w...

Whether you’re just starting out in IT or you're looking to advance your career and make a bigger impact in your organization, ITIL certification is a smart investment in your future. Here are 10 compelling reasons to get ITIL certified. The 1st three are focused on Foundation, and the remaining seven spotlight the benefits of building on those credentials with Practice Manager, Managing Professional and Strategic Leader courses Start Here: Why ITIL Foundation is Your First Step 1. Understand the Language of Modern IT The ITIL Foundation certification introduces you to the key concepts, terms, and practices used across the IT Service Management (ITSM) landscape. Knowing how to “speak ITIL” helps you better communicate with colleagues, vendors, and leadership. No more lost-in-translation moments. 2. Get the Big Picture of Service Management ITIL Foundation gives you a clear view of how IT contributes to business success, showing how value flows through services. You'll l...

I was recently asked this question... "Say an RFC is submitted between Mon - Fri and the CAB is on a Tuesday the following week. We are finding the following issues. 1. The approvals within the ServiceNow workflow have not been approved by individuals within the RFC workflow, for example, the architecture or security team. 2. Due to a delay in approvals not being actioned by individuals by the time of the weekly CAB the change implementation dates need to be postponed and rescheduled until all approvals have been completed and change Comms sent out. How can the above 2 issues be addressed?" Addressing the issues related to the approval delays in the change management process could involve several strategies: Improving Approval Turnaround Time Automated Reminders and Escalations Automated Reminders : Configure ServiceNow to send automated reminders to approvers at set intervals. These reminders should escalate in urgency the closer it gets to the CAB meeting. Es...

By Donna Knapp   At one point in my career, I was a change manager. I ran my company’s change advisory board (CAB), and I spent endless hours trying to convince project managers to submit requests for change (RFCs). Despite my best efforts, I invariably had to explain, fairly often, that ‘poor planning on your part does not constitute an emergency change on mine.’ At that time, the change manager role was one of the many hats that I wore. My ‘real’ job was service desk manager. We called it a ‘hotline’ then and so yes… it was many, many years ago. In that role, I and my team saw the impact of poorly executed and failed changes. We dealt every Monday morning with the chaos that came out of the massive changes made over the weekend. That was then. Since then, much has changed. But it was through that lens that, more than 10 years ago, I first started researching a movement in the IT industry called DevOps. At the time, it was early days for DevOps and individuals and organizations we...

Change Enablement is a practice within the ITIL 4 framework that focuses on managing changes to IT services, systems, and infrastructure in a controlled and efficient manner. The primary goal is to minimize the negative impact of changes while maximizing their benefits. This involves assessing, authorizing, and overseeing changes to ensure they are implemented smoothly and successfully. The Importance of Change Enablement Change Enablement is a critical practice for managing the complexities of IT service management. By adopting a structured approach to change, organizations can minimize risks, ensure business continuity, and remain agile in the face of new challenges.  1. Risk Mitigation : Uncontrolled changes can lead to service disruptions, security breaches, and compliance issues. Change Enablement ensures that all changes are carefully evaluated and authorized, reducing the likelihood of negative outcomes. 2. Business Continuity : By managing changes effectively, organiza...

ITIL 4 is an evolution of ITIL V3. Before we start talking about specific processes or practices, it is important to stress that the focus has shifted. ITIL 4 gives us a fresh perspective to service management and emphasizes the customer user experience, the approach to the overall service value system, the service value chain and value streams , and much more.  Download the What is ITIL 4 document from the ITSM Academy Resource Center and be sure to read past the first few pages for more information on the new perspective that drives modern service management. The emphasis is on value from the customer user experience and integrated holistic approach. That does not mean that the processes are going away. Today we refer to a process as a "practice". Practices are broader in scope than processes and include all 4 dimensions/resources including the process. Two processes or “practices” that have been decoupled in ITIL 4 are the Deployment Management practice an...